Because we have our offices in the South Bay Club, the public will not
understand our not knowing everything about the procedures and information required to do business there.
Complaints:
Under no circumstances are agents or employees of Buy the Beach Realty Group to make any complaints about the conduct, practices, policies etc., of the South Bay Club Condominium [SBC] directly to any SBC employee, director or manager. Any “issues” or “complaints” that you have, no matter how “urgent” you believe them to be, should be referred to Ruth Carrington, preferably in the form of a coherent and simple email. We cannot possibly have a dozen or more different agents and staff complaining to these people. Nor is it appropriate for anyone other than Senior Management to deal directly on any issues with our Landlord. Agents and employees are strictly prohibited from engaging in conflict with SBC Condominium. If you have an issue, report it to Ruth Carrington.
Parking:
The is no on-site parking available for our personnel. You must park on the street or in the nearby 10th Street garage etc. We do not reimburse costs of parking including meters, garage costs, towing or parking tickets. Residential zones (located east of Alton Road) are typically unenforced weekdays until 6pm.
BTB employees and agents are not authorized to ask the front desk for a guest pass to park their personal vehicle in the SBC guest lot.
You are prohibited from providing access to anyone/vehicles to the SBC parking lots or garage that are not registered with the condominium. No exceptions. Buy the Beach Realty Group with not assume the responsibility or liability. This includes “testing” a vehicle’s height to see if it will fit into the garage. A prospective tenant or buyer may ask you to allow them to see if their vehicle will fit. The answer is simple, “I’m sorry, I’m not allowed to do that.”
SBC Rules & Regulations:
Do not violate or participate in violating any of SBC Rules and Regulations. Buy the Beach Realty Group is a tenant of SBC and violations will not be tolerated.
Applications:
There are separate application packages for rentals and for sales. They are located in the top drawer of the black file cabinet, and in our online documents.
For rentals:
- The owner needs to provide a $500 deposit payable to South Bay Club Condo that is held for the term of the lease. Some owners have already paid this deposit and it carries over year to year. I strongly suggest telling an owner to be certain to keep a copy of the front and back of the check (after the condo deposits it) for their records. They can email you a copy and we can add it to the file.
- It is suggested that you get the condo rental addendum and authorization to screen signed at the same time as the lease package. These documents require both the landlord and tenant’s signatures.
Required Disclosures:
For a sale, all contracts must contain:
Asbestos disclosure
These are signed by the buyer, whether he/she is our client or brought in by another agency.
Special Assessments:
- Association rules require that assessments for which payments are outstanding must be paid in full at closing.
- Responsibility for unpaid balance of any Special Assessment should be specified in the contract “Special clauses” or by Addendum. Do not simply assume that a “standard” contract assigns responsibility and that both parties accept it. Responsibility for payment can be negotiated between the parties but whatever is intended should be spelled out in plain language and not left vague. See specific instructions by linking here.
Fees:
- Application fee: $150/ person or married couple (the process typically takes 1-2 weeks)
- Move in fee: $100 elevator fee plus $200 refundable deposit
- Owner deposit required for placing unit in rental $500
- Outside parking clicker $80
- Key Fob $25
- Mailbox re-key $25
Move-in is allowed Monday through Friday 9am-4pm. Must be scheduled with condo office. No move-ins on weekends.
Building has storage rooms on each floor. See security for access. No furniture can be stored.
Security and Buy the Beach Prospects:
The condo reasonably does not want people who come here to view property left free to hang out, wander around or cause security concerns on the part of tenants.
In addition to the obvious security issues that unaccompanied strangers raise for the condo, it is simply not good business to permit prospective buyers to roam unescorted around the property. After all, we don’t want them running into one of the various agents from competing firms that are not infrequently found “hanging out” in the lobby area or find some FISBO on the bulletin board for that matter either.
You are individually instructed therefore to escort customers, prospects etc., back to security when they are though doing business or viewing property.
Strictly Forbidden:
Please do not, under any circumstances, contact Board Members to beg for special exemptions to Association procedures. Despite what you may think, there is considerable resentment among these Board members about agents cornering them, calling them at home etc. and asking for telephone interviews, special screening arrangements etc. In the long run, all you will accomplish is make it more difficult for us all to work in the building.
Advertising Guidelines:
In order to accommodate a clause in our lease advertising must conform to the following guidelines::
If advertising a SBC unit please use the unit # if the ad indicates “Pets OK”. In other words:
Acceptable: “South Bay Club #909, 1/1, view of bay, blah, blah, blah, pet OK.”
Unacceptable: “South Bay Club: great building, bayfront location, several units available, pets welcome!” In other words, an ad for units in this place that indicates “pets OK” must be for a specific unit.
Use of Front Desk Personnel:
Please do not, under any circumstances, use the front desk personnel as drop off/holding points for checks to be delivered to customers, owners, buyers, tenants etc.
If you have a check to be delivered to someone, please do so in one of the following three possible manners:
1. You can mail the check to the customer’s/owner’s address.
2. You can have it picked up the office during normal working hours.
3. You can arrange to meet personally with your prospect/owner and deliver the money (this is best, since it gives you a chance to sell something else etc.)
Whatever the circumstances are, these items are important and we do not exercise control over the behavior of, nor can we be responsible for the performance of the front-desk staff. They are not there to serve as an adjunct to our business and I do not wish them to be entrusted to carry out your duties.